Building a folder hierarchy helps keep your organization's presentations and courses neatly organized. Setting up parent and child folders ensures that your team can easily navigate to the right training materials and helps you manage viewing and authoring permissions securely.

See how it looks

Key features

• Create up to four levels of parent and child folders
• Keep content organized and easy to find
• Assign specific folder permissions to users or groups

You need this to succeed

• Plan: Bigtincan Authoring, Bigtincan Basic Learning, Bigtincan Basic Readiness, Bigtincan Elite, Bigtincan Essential, Bigtincan Readiness, Bigtincan Standard, or Bigtincan Standard Plus
• Roles and Privileges: Company Administrator or Folder Administrator

Do this step by step

1. Click your profile in the top right and click Administration.
2. Click Folders in the left menu. You can select a parent folder for an existing folder or a newly created folder.
   • Click Add Folder to create a new folder. Then type a name and description for your new folder.
   • Click Edit Folder to change the parent folder for the existing folder. Then search for the folder you want to edit and click properties in the settings column next to the folder name.\

3. Select the parent folder from the Folder List dropdown menu to establish where your new folder will live in the hierarchy.

   Note: Your Brainshark folder structure supports up to four levels of parent and child folders, including the main company folder at the top level.

4. Select the check boxes if desired:
   • Ignore this company’s IP Restrictions: When selected, this option allows the folder to bypass any global IP address restrictions set for your company. This is especially useful when you need to share content with users who are not connected to your secure corporate network or VPN. For example, because mobile devices on cellular networks use dynamic IP addresses, placing content in a folder that ignores IP restrictions ensures mobile users can successfully view the content.
   • Content in this folder requires approval: When selected, this option designates the directory as a content approval folder. This means any new content or updates made by a Content Author must be formally approved by a Folder Administrator before the presentation can go live and be distributed. Once an author submits their changes for review, they cannot make any further edits to the presentation until the Folder Administrator either approves or rejects the current submission.
5. Click Continue to set the permissions for the folder.

6. Assign viewer, author, or administrator permissions to individual users or groups, then click Submit.

   Tip: While there is no technical limit on the number of folders you can create, we recommend keeping your site to a maximum of 2,000 folders.