Configuring folder permissions lets you control who can view, author, or administer content in specific folders. This helps you securely organize your Brainshark site by ensuring that team members have access only to the materials and authoring tools they need for their specific roles.

See how it looks

Key features

• Secure your content by restricting folder access
• Grant viewing, authoring, or administrative rights to specific people
• Assign permissions to individual users or entire groups at once
• Manage explicit permissions or rely on inherited group access

You need this to succeed

• Plan: Bigtincan Basic Content, Bigtincan Content, Bigtincan Elite, Bigtincan Essential, Bigtincan Standard, Bigtincan Standard Plus
• Permissions: Company Administrator, Learning Administrator, or Folder Administrator

Do this step by step

Assign folder permissions to a user:

1. Click your profile and select Administration.
2. Click Users in the left menu, then select Manage users.
3. Search for the desired user and hover over the user name.
4. Click the three horizontal dots under the actions column and select Folder Permissions from the menu.
5. Check the boxes next to the folders you want to update, then click the pencil icon near the top right, or hover over the folder name and click the pencil icon on the right.
6. Choose Add to existing to add new permissions without changing current or inherited permissions, or select Replace all to overwrite any previously assigned explicit permissions with the new ones.
7. Select the desired permission from:
   • Viewer: Allows users to access and view content stored in the selected folder. Users without view permission cannot see or access the folder or its content.
   • Author: Allows users to create, view, and distribute content. Users must have edit permission in at least one folder to create presentations, courses, or curriculums. They can also add and move their own content within folders where they have author access.
   • Administrator: Grants Folder Administrator rights for the selected folder. Users can create or remove subfolders, manage folder properties and permissions, run reports, and approve or reject content when approval is required. If the Enhanced Folder Administrator setting is enabled by a Company Administrator, users can also edit, archive, change ownership of, or delete content created by other users within those folders.
8. Choose whether the permissions should also apply to subfolders. Select Apply to give the same permissions to direct subfolders. During bulk edits, this option is ignored for folders that do not contain subfolders. Select Don’t apply if you want the changes to affect only the selected folder.

9. Click Save.

   Tip: Inherited permissions are granted to the user through their assigned groups and can only be edited through those groups. Explicit permissions are granted manually to the user by an administrator.

Assign folder permissions to groups:

1. Click your profile and select Administration.
2. Click Groups in the left menu, then select Manage groups.
3. Search for the desired group, then hover over its name.
4. Click the three horizontal dots under the actions column and select Permissions from the menu. You will be directed to the folder permissions page.
5. Choose the permissions you want next to the folder name by checking the appropriate boxes for Viewer, Author, and Administrator.
6. Click Submit to save your changes.