Setting company-wide presentation security lets you configure default protection and expiration rules for presentations across your Brainshark site. This helps you mandate logins, control expiration warnings, and determine whether content is hidden or active upon upload, ensuring secure and consistent content distribution.

See how it looks

Key features

• Require a login for viewers to access presentations
• Manage email notifications and messaging for presentation expirations
• Control whether authors can copy presentations
• Set content to be active on upload and hidden from search
• Establish default expiration dates for new and existing presentations

You need this to succeed

• Plan: Bigtincan Authoring, Bigtincan Basic Learning, Bigtincan Basic Readiness, Bigtincan Elite, Bigtincan Essential, Bigtincan Readiness, Bigtincan Standard, or Bigtincan Standard Plus
• Roles and privileges: Company Administrator

Do this step by step

1. Click your profile drop-down menu and select Administration.
2. Click Company in the left-hand menu.
3. Select Presentations, then click Security.
4. Update the following properties based on your company's needs:
   • Login Required: Determines if a login is mandatory for viewers to access presentations. Choose whether the initial setting for new presentations is public or private. Public presentations can be accessed by anyone with the presentation link and do not require a login, while private presentations require viewers to sign in with a Brainshark account, ensuring access is limited to authorized users.
   • Expiration Warning: Customize the email message and warning intervals displayed to the viewer when a presentation is about to expire or has expired. Here, you can enter an email address to receive notifications for all expirations, and customize the "Primary Expiration Message" and "Expiration Instructions" that viewers will see when they attempt to access an expired presentation. You can also set a specific number of days for the first, second, and third warnings.
   • Presentation Copy: Set the company-wide preference for whether authors can copy presentations.
   • Active on Upload: Set whether content is automatically made active when it is uploaded.
   • Hide Content: Controls whether content is hidden from search by default.
   • Expiration date: To set an expiration date for new and all existing presentations, toggle this option on, then for:
     • New Presentations: You can specify the number of days newly created content remains active before it expires. For example, setting a presentation to automatically expire 60 days after it is created.
     • All existing presentations: You can establish a specific calendar date (formatted as MM/DD/YYYY) for all existing presentations across your company site to expire simultaneously (for example, 01/01/2024).
5. Click Save to apply your changes.