How to Replace PowerPoint Slides

Content Authors and Company Administrators are able to replace existing slides within a Brainshark Presentation using the Replace PowerPoint Slides Feature.

When you just need to replace your current slide images with new or updated slide images, you will want to use the Replace PowerPoint Slides feature. This will allow you to replace the slide image(s) but maintain any recordings or animation timings set for the slide.

Downloading PowerPoint slides from Brainshark for replacement allows authors to efficiently update entire presentations outside the platform using familiar PowerPoint tools. By exporting all slides with the latest Brainshark notes, you can make comprehensive edits, ensure consistency, and then use the "Replace Slides" feature to quickly refresh your Brainshark presentation in one step. This streamlines the update process, reduces manual effort, and helps maintain up-to-date, accurate content across your presentations.

To download the PowerPoint files into a singular deck for editing:

1. Open your Brainshark presentation in the Modern Authoring edit mode.
2. Select Slides from the top left menu.
3. Select the option to Export Slides.
4. Download the exported PPT file—Brainshark slide notes will be included.

To replace content and notes in slides created from PowerPoint or Google Slides:

1. ***We highly recommend to please make a copy of the presentation prior to making any changes, as all modifications are permanent.***
   • This will ensure you have copies of all audio and images.
   • We currently do not have a functionality that can revert a presentation to a former version.
2. Enter the Modern Authoring edit mode of the presentation.
3. Select Slides from the top left of the page.
4. Select Replace Slides from the drop-down menu.
5. Select which number slide the replacement(s) should begin with:
   • If you are replacing the entire deck, choose “Replace starting at slide 1”.
   • It is important that the number of slides in the replacement file adequately reflects the number of  PowerPoint slides to be replaced.
   • Therefore, for example, if you have 3 slides in your replacement deck and you choose to replace starting at slide 7, then slides 7, 8, and 9 will all be replaced.
   • If you simply need to add slides to your slide deck, choose the option to Import Slides instead.. This will cause any slides in your file to be added to the end of your existing slides.
6. Click Next.
7. Upload your replacement file and select Next.
8. You will be directed to a window that will preview the changes that will occur with every slide. The right side column will indicate if a replacement has occurred.
9. Review the changes to ensure the update aligns with your goals and standards. At this point you could select Cancel to escape the changes.
10. Select Save to process the updates.
11. Select Replace to confirm the permanent update.

Notes:

• Remember to make a copy of your original presentation prior to making any changes.

See also, slide 7: