Roles are assignments/groupings of individual users that are tailored to and created for the end user experience and analytics. Roles can be used to limit user permissions, define what content users have access to, and provide convenient user grouping for analytics. Roles are created in Media Manager and can be edited at any time.
To assign/create roles, you first need to login to Media Manager and select “Roles” under the Organize dropdown box:
You may notice that there are four predetermined roles (admin, editor, manager, and viewer).
To add an additional role, select “Add” in the top left corner:
The next step in creating roles is to fill in the required fields and add additional relevant/important information. The image below shows which fields need to be filled out to create your role and assign users to it:
You should assign a name to the role that is in line with the kind of user you intend to assign the role to. Permissions control the actions users with this role can take in Media Manager; we don’t recommend editing these permissions if the user is specifically a viewer of content. Folder Permissions control which content categories are available to users with the role, and Content Languages control which languages of assets the users will see in those categories. Click save at the bottom of the page once you have filled out the fields for the role.
You should be able to see the role you created in your list of “Roles” after you’ve saved it:
These roles can be used to segment analytics for specific management teams, KPI metrics, asset permissions, and much more.